Cover title: Guide to the archives of the Ecclesiastical Province of British Columbia and Yukon
"[B]y the Archivists of the Ecclesiastical Province of British Columbia and Yukon".
"Published by the Anglican Church of Canada, General Synod Archives, 600 Jarvis Street, Toronto, Ontario M4Y 2J6. Copyright 1993 by the Anglican Church of Canada, General Synod Archives. ... Printed by the Printing House, 181 University Avenue, Toronto". -- verso of t.-p.
Contents: Preface / Douglas W. Hambidge, Archbishop of New Westminster, and Metropolitan of British Columbia and Yukon, Anglican Church of Canada -- Acknowledgements dated March 1993 / Doreen Stephens, Project Coordinator, B.C. and Yukon Guide Project -- Technical Information / Mark Epp -- Maps -- Archival Holdings -- Addresses -- Glossaries -- Biographies -- Personal Names Index -- Geographic Names Index.
Archival Holdings section contains: Ecclesiastical Province [of British Columbia and Yukon] -- Diocese of British Columbia -- Diocese of Caledonia -- Diocese of Cariboo -- Diocese of Kootenay -- Diocese of New Westminster -- Diocese of Yukon -- Vancouver School of Theology.
Cover title: Guide to archives of the Ecclesiastical Province of Canada.
"[B]y the archivists of the Ecclesiastical Province of Canada".
"The Ecclesiastical Province of Canada is composed of the seven dioceses of Nova Scotia, Quebec, Fredericton, Montreal, Eastern Newfoundland and Labrador, Western Newfoundland and Central Newfoundland. This is the oldest part of the Canadian Church and the records begins in the mid-eighteenth century." -- Intro.
"Like the three previous guides in this series ... the purpose of this work is to provide an overview of the fonds ... and collections available, with basic information about the kinds of records held and some information about their creators and contents. This guide is not designed to replace more detailed finding aids at the different archives, but to direct researchers to the appropriate archive." -- Technical Intro.
Contents: Foreword / Most Reverend S. Stewart Payne, Archbishop of Western Newfoundland, Metropolitan of Canada, Anglican Church of Canada -- Introduction dated Lammas Day [i.e. 1 August], 1995 / Dr. Richard Virr, Project Coordinator, Canada Guide Project -- Technical Introduction -- Archival Holdings -- Addresses -- Glossary of Ecclesiastical Terms -- Glossary of Technical Terms -- Personal Names Index -- Geographical Names Index.
Archival Holdings section contains: Ecclesiastical Province of Canada -- Diocese of Fredericton -- Diocese of Montreal -- Diocese of Central Newfoundland -- Diocese of Eastern Newfoundland and Labrador -- Diocese of Western Newfoundland -- Diocese of Nova Scotia -- Diocese of Quebec.
Cover title: Guide to the Holdings of the Archives of Rupert's Land.
"[B]y Wilma MacDonald".
"Prepared for the Ecclesiastical Province of Rupert's Land". -- verso of t.-p.
"The 1078 collections described in this guide to the archives of the Ecclesiastical Province and dioceses of Rupert's Land chronicle the extent and breadth of the growth and the development of the Anglican Church of Canada from the Bay to the Rockies, as T.C.B. Book so aptly titled his pioneering history of the area. Included in the guide are the permanent records of the administration of the province, dioceses, and parishes; early missionary efforts, particularly in native communities; educational records; records describing the building of churches, and the development of a variety of social welfare agencies as well as much genealogical and geographical information. For some places these church records may be the only accessible permanent files remaining. The Diocese of the Arctic is administratively part of the Ecclesiastical Province of Rupert's Land, but its archival records do not appear here. For information on them, the researcher should consult the General Synod archives in Toronto". -- Technical Intro., p. v.
Contents: Preface dated June 5, 1986 / D.A. Thompson, Chancellor, Ecclesiastical Province of Rupert's Land -- Acknowledgements dated June 5, 1986 / Michael Peers, Metropolitan, Ecclesiastical Province of Rupert's Land -- Technical Introduction -- Archival collections -- Addresses -- Biographies -- Names Index -- Places Index.
Archival collections section contains: The Ecclesiastical Province of Rupert's Land -- Athabasca, Diocese of -- Brandon, Diocese of -- Calgary, Diocese of -- Edmonton, Diocese of -- Keewatin, Diocese of -- Mackenzie River, (former) Diocese of -- Qu'Appelle, Diocese of -- Rupert's Land, Diocese of -- Saskatchewan, Diocese of -- Saskatoon, Diocese of.
Very few copies in circulation. OTCH copy one (perfect binding) donated by General Synod Archives with their bookplate on inside front cover. Copy two (plastic coil binding) purchased from Anglican Book Centre August 2009.
"This conservation manual originated in a plan of action for preserving the archival records of the Anglican Church of Canada." -- Intro.
Contents divided into three main sections: Introduction -- Products of the Environment -- Protective Custody (with visitation rights).
Contents: To conserve or to preserve ? -- When in doubt, read the manual ! -- House and Home (Building and Maintenance) -- "Molly Maid" (Housekeeping) -- Weather Forecast (Temperature and Relative Humidity) -- No Light Shows, Please ! (Light) -- Acidity: Everywhere ! (Acid) -- Science Experiments (Fungi, Mould, and Mildew) -- Don't Bug Me ! (Insects and Rodents) -- Midas-ize it ! (Pollution) -- Caution ! Danger Ahead (Disaster Management) -- Specials Needs Class -- Signed, Sealed, and Delivered -- Visitation Rights -- Exhibitionists and Mercenaries (Display and Loans) -- Intimate Apparel (Enclosures) -- Cedar Chest and Mothballs (Storage Equipment and Location) -- Salvaging the Wreckage (Conservation) -- Hark ! Who Goes There (Security) -- Supplies and Suppliers -- Bibliography -- Conservation Policy Survey.
First published as: Archives Environment and Custody: A Conservation Manual. Toronto: General Synod Archives, 1997. OTCH also has 1997 edition.
"[By] Material Heritage Group, Anglican Church of Canada".
Includes bibliographical references: pp. 31-32.
"`Keeping Track' is a guide for documenting the architecture and artifacts, or the material heritage, of the Anglican Church of Canada. Material heritage is a broad term for all the physical property of the Anglican Church of Canada. This includes land, buildings, structures, furnishings, and adornments belonging to each parish, diocese, and synod. .... An important first step is to determine where such material heritage lies, and who is responsible for its custody, control, and care. This requires making inventories of all immovable and movable property." -- Intro. p. 5.
Contents: Introduction -- Responsibility for Material Heritage -- Suggested Guidelines for Action -- Inventory Procedures -- Building and Property Inventory Procedure -- Artifact Inventory Procedure -- Stained Glass Window Inventory Procedure -- Guidelines on Disposition of Redundant Church Property -- Selected Resources -- Appendix A: Material Heritage Group -- Appendix B: Inventory Procedure Forms.
"This conservation manual is a plan of action for preserving the records of the Anglican Church of Canada." -- Intro.
Contents divided into three main sections: Introduction -- Products of the Environment -- Protective Custody (with visitation rights).
Contents: Introduction: To conserve or to preserve ? : When in doubt, read the manual ! / Laurel Parson, Project Archivist -- House and Home (building and maintenance) -- "Molly Maid" (housekeeping) -- Weather Forecast (Temperature and Relative Humidity) -- No light shows, please ! (Light) -- Acidity: Everywhere ! (Acid) -- Science experiments (Fungi, Mould, and Mildew) -- Don't bug me ! (Insects and Rodents) -- Midas-ize it ! (Pollution) -- Caution ! Danger Ahead (Disaster Management) -- Specials Needs Class -- Signed, sealed, and delivered -- Visitation rights -- Exhibitionists and mercenaries (Display and loans) -- Intimate apparel (Enclosures) -- Cedar chests and moth balls (Storage equipment and location) -- Salvaging the wreckage (Conservation) -- Hark ! Who goes there ! (Security) -- Supplies and suppliers -- Bibliography -- Conservation Policy Survey.
Later republished as: Taking Care: Managing Your Heritage Environment / Laurel Parson. Toronto: Anglican Book Centre, 1998. OTCH also has 1998 edition.
"The purpose of this publication is to make available, in standard bibliographic form, a description of the printed holdings in Native Languages in the archives and libraries of the Anglican Church of Canada. This publication is the result of a year's survey work and represents the holdings of 72 [sic i.e. 27] repositories and 44 Native Language categories for a total of 748 entries. The record of the Anglican Church of Canada in the field of Native Language publishing has extended for over two hundred years and represents part of the Church's continuing commitment to Canada's Original Peoples. We trust that this record of past efforts will be an encouragement to further original composition and translation work." -- Preface.
Contents: Preface / Teresa Thompson, General Synod Archivist -- Introduction / Karen Evans, Project Bibliographer -- Addenda and Corrigenda -- References -- Location Symbols -- Abbreviations -- Descriptions [arranged alphabetically by Native Language then chronologically by date and alphabetically by title within date] -- Manuscript Appendix -- Authors, Translators and Editors Index -- Printers and Publishers Index -- Syllabic and Non-Standard Roman Orthographies Index -- Native Language Titles Index -- Subject Index -- Chronological Index.
Photo consists of L to R: Bishop Robins, Rev. Kent, an unidentifed man, four boys and three girls who are the confirmation class. Native people stand to the right and the younger students are sitting in the front of the group.
That Canon V - Archives be repealed and the following substituted therefore:
1. That Archives shall be administered by the Archivist.
2. The Archives Advisory Board shall consist of:
i) three members appointed by the Council of the General Synod
ii) one member of the Information Resources Committee, from among the members of the committee
iii) one member appointed by the Primate.
3. The Advisory Board shall:
a) elect its own chairperson;
b) develop and propose policy for the Archives to the Information Resources Committee;
c) establish, maintain and develop relationships among the archival agencies of The Anglican Church of Canada;
d) encourage, co-ordinate and assist archival programs in the dioceses, ecclesiastical provinces and other church agencies;
e) develop an increased awareness of the need to preserve the heritage of architecture and artifacts significant to the Anglican Church of Canada;
f) promote historical research and writing in cooperation with the Canadian Church Historical Society and other agencies;
g) report regularly to the Information Resources Committee.
4. The Archivist shall be appointed by the Council of the General Synod on the recommendation of the Primate.
5. Under the direction of the Information Resources Committee and in consultation with the Archives Advisory Board, the Archives shall:
a) establish and maintain a records management program for the active records and related papers of the General Synod and its committees, councils, boards and commissions;
b) collect, arrange, describe and preserve the permanent records and related papers of the General Synod and its committees, councils, boards and commissions;
c) collect, arrange and preserve the official papers of the Primate, the General Secretary and all other officers and employees of the General Synod;
d) receive, additional to the archives of the several ecclesiastical provinces, the records of the election, consecration, translation and installation of bishops of The Anglican Church of Canada, and the records of the election and installation of metropolitans;
e) encourage, co-ordinate and assist, in co-operation with their respective archivists, archival programs in the dioceses, ecclesiastical provinces and related agencies, including religious orders, ecumenical coalitions and theological colleges;
f) collect, arrange, describe and preserve any other documents, manuscripts, photographs, films and tapes pertaining to the history and activities of The Anglican Church of Canada.
Moved by Mrs. P. Creighton, seconded by Rev. R. Leggett,
That in section 3b) the words "develop and propose" be deleted and the word "formulate" be substituted; and that the words "to the Information Resources Committee" be deleted. DEFEATED
The original motion was then put and CARRIED. Act 41
That this National Executive Council urges every diocese and ecclesiastical province to produce their official synod journals on permanent quality paper and, also, to ensure that reports of all committees, organizations, chaplaincies, etc., and full financial statements are included. CARRIED #51-03-95
Report to the National Executive Council From the Archives Committee
Resolved that this National Executive Council urges every diocese and ecclesiastical province to produce their synod journals on permanent quality paper; and also, to ensure that reports of all committees, organizations, chaplaincies, etc., and full financial statements are included.
Rationale: The Archives Committee is serious concerned about the decline in the paper quality and content standards in many recent synod journals. The documentation strategies working group of the Archives Committee is undertaking a study of the core functions of each level of the Anglican Church in Canada today in order to assist diocesan archivists and others who are developing comprehensive collecting policies. In its preliminary report to the Archives Committee, the working group noted that several dioceses are no longer using permanent quality paper and that some no longer include full minutes, complete committee reports or financial statements in their journals.
Many of the most creative efforts in dioceses today are movement based. Record keeping is not a consistent function of these groups and there [sic i.e. their] contributions will only be known to the future if full records are kept in synod journals.
1. The Committee received a report from the Parish Registers Working Group. Guidelines are being developed to assist bishops, diocesan archivists, theological educators and especially parish priests with the care and custody of these vital records. A draft copy of the guidelines is attached to this report. Questions or comments should be addressed to Mrs. Doreen Stephens, archivist of the Ecclesiastical Province of British Columbia at VST.
The Committee has written to the Primate expressing its opposition to the use of loose leaf binder formats for registers of baptism, marriages, and burials.
2. A records management training session will be held in Fredericton, October 11 and 12 . All diocese in the provinces of Canada are encouraged to attend.
3. A draft deposit agreement between the Ecclesiastical Province of Rupert's Land and the civil province of Manitoba Archives is awaiting approval and signatures.
4. The Canadian Church Historical Society has launched a fund raising effort in honour of Dr. Thomas Millman's lifetime contributions to the Church. The goal of this fund is to raise monies to support the continued publication of the CCHS Journal and other historical publications projects, both Anglican and ecumenical.
5. The Material Heritage Project has received a small grant from the Ecclesiastical Insurance Company to enable it to publish a manual on the caring for and decision-making about church property and artifacts. This topic is proposed as an Information Dialogue session at General Synod.
6. At the request of the General Secretary the Archives Committee has prepared the attached description of its current functions and a review of its activities.
DRAFT: FOR DISCUSSION
A/ "How to Care for Parish Registers/"
1. Registers should be filled and signed by the officiant, at the time of, or as soon as possible after, the pastoral act. This insures that information is not lost.
2. All parts of each entry should be filled in completely.
3. Entries should be accurate, using names as registered with Provincial Vital Statistics (birth certificate names), NOT "nicknames".
4. Entries should be made in chronological order.
5. All entries should be printed legibly, including the names of signatories.
6. "Whited out" areas are unacceptable. If absolutely necessary they should be initialled.
7. No page or entry should be removed from a register. Voided entries should be clearly noted and initialled.
8. Marginal comments are not allowed.
9. Access to Parish Registers should be allowed only according to established diocesan policy.
10. Fees charged for certified copies should follow established diocesan policy.
11. All completed registers are to be kept in a secure location, under the care of the incumbent.
12. All active registers are to be kept in a secure location, under the care of the incumbent.
In the case of a vacancy they should be placed in the care of one of the church wardens, or as diocesan canons provide. The Synod office should be informed of their whereabouts.
B/ "What to do with completed registers."
BAPTISMS, MARRIAGES and BURIALS ARE PUBLIC ACTS. PARISHES AND DIOCESES HOLD THE RECORDS OF THESE ACTS IN TRUST FOR THE PARTICIPANTS AND ARE THEREBY RESPONSIBLE FOR MAINTAINING THE INTEGRITY OF THE RECORDS.
Care and Custody
1. The Diocesan Archives normally will provide care for completed registers and maintain intellectual control over them.
2. Completed registers are to be deposited in the Diocesan Archives.
3. The Diocese is responsible for providing a safe, secure repository for completed registers. Where a parish retains completed registers, wardens must provide assurance to the diocese that the records are safely and securely stored and that access is provided to qualified researchers.
4. Preservation microfilming of parish registers is a diocesan archives program priority. It is preferred that microfilm copies rather than originals are used by researchers. One preservation copy of the film should be stored off site.
The original register is no longer used, except in exceptional circumstances.
1. Generally, records are considered "open" 100 years after the event, and my be issued and/or copied, on a per request basis, to any enquirer, through the diocesan archives.
2. Offers by third parties, [ie. the Mormon Church, genealogical societies] to do free microfilming, in exchange for total access, are not accepted.
3. Microfilm, or any other kind of copies, are to remain under the control of the Diocesan Archives, and are not to be distributed, ie. by inter-library loan, to other repositories or researchers.
2 February 1995
A SUGGESTED ACCESS POLICY TO INFORMATION IN PARISH REGISTERS
BY WHOM TO WHAT PURPOSE WHEN
Subject of record All records re: self Any Immediately
Family of subject Record, per specific request On behalf of subject who is out of town, a child or incapacitated Immediately - with written authorization from subject or legal representative
.... All records re: family member Own family history Death of subject
3rd Party researcher Any record Any purpose 100 years after event
.... Record per specific request On behalf of subject Immediately, with written authorization from subject or legal representative
.... .... On behalf of family or subject Death of subject, with written authorization from family
..... Specific body of records Academic project Immediately, upon signing of document re: privacy of individuals in records
.... .... re"adoption __ years after event; or per Diocesan chancellor's ruling, with legal liability considered.
**N.B.: The above policies apply to CHURCH REGISTERS ONLY
Where the church holds records on behalf of the Provincial Government [i.e. Civil Marriage registers in B.C.], their use is governed by the appropriate government legislation.
ARCHIVES COMMITTEE REPORT ON STRUCTURES
"The faithful of old are commemorated and brought into the life of the present community not only in worship, but in the archives where the records of their witness are preserved. Because of its very nature, the archives has a special responsibility to proclaim what God has done in Jesus Christ for His people both in the past and in the present". [Footnote 1]
[Footnote. (1) Richard Virr, "Proclaiming the Good News: church archives, church history and the mission of the church". Journal of the Canadian Church Historical Society, Vol. XXXVI, No. 1, April 1994, pp. 58-70.]
The choice of option two by NEC leads us to reflect on the role of the Archives Committee in the ongoing structural reevaluation of the church. Option two does not envision major changes to the role of the Archives division. The mission of the archives remains to collect, arrange, describe, conserve and make available the records of the General Synod and related agencies.
We might briefly characterize the Archives as a place where we can ask questions about Anglican heritage and identity and find sensible answers.
The Archives Committee was re-established in 1980 by General Synod. The original archives committee had been established in 1934 and was dissolved with the acceptance of the Price Waterhouse report. It now operates as one of the smaller committees in the national church structure and acts primarily as a focus for the Anglican and other archival networks. The committee's functions include co-ordination, stimulation, continuity and communication. As such it provides important support for the ongoing operations of the archives of the Anglican Church across Canada both on a professional and interpersonal level. This is achieved through the membership of the committee, policy development and project planning.
This committee holds annual workshops for archives and records management training which sustains its ongoing work. Planning and follow-up work through the committee has proved to be crucial to the success of these events.
Diocesan archives canons normally include provision for a committee to undertake functions reflected at the national level.
Policy development and program management of an archives require specialized expertise from a number of different fields. The committee membership, while fairly reflecting the four ecclesiastical provinces, uses the skills of professional archivists, amateur (but trained) archivists, academic researchers, as well as church representatives. All of the professional expertise provided by these people comes to the church on a volunteer basis. This is expertise we could not afford at current consulting rates.
Each of these members brings with a network of associations with others in their respective field. While these others may not work directly on this national committee, some have contributed to task forces and working groups and workshops in dioceses and at the national level. Diocesan archivists, secular provincial archivists, overseas archivists (in the U.K., U.S. and Australia), and religious archivists in other denominations can all be linked through these networks. A wider range of expertise is made available for the work of the church at all levels, again on a volunteer basis. Through these associations Anglican diocesan and provincial archives have gained access to significant amounts of funding for specific projects, and are enabled to provide training within each of the ecclesiastical provinces.
The work of the archives committee has been strongly focused on policy development not only for the General Synod Archives but on behalf of the diocesan and provincial archives. Many of these archives are smaller, volunteer-based and benefit from access to networks created and on assistance and advice from professionals in the field.
Much of the policy work of the archives committee is developed by ad hoc task forces. Currently three task forces are at work.
The Descriptive Standards Task Force has taken the relatively complex Rules for Archival Description, adapted them to the particular Anglican Church needs, and simplified them for use by volunteers in local church archives. Accession forms and disaster recovery plans have been developed in one diocese, modified for national use by the committee, and distributed to other dioceses.
The Documentation Strategies Task Force is undertaking planning and priorities work on behalf of the committee. They are examining the activities of the church to recommend the kinds of collections [that] would best represent those functions. This is to guide the archives across Canada about the kinds and types of material they should be collecting and where these collections might best be housed.
The Materials Heritage Project is working on a manual to assist all levels of the Church with decision-making processes in the areas of redundant churches; historical artifacts and abandoned properties.
Earlier task forces on matrimonial commission documents and canons have been disbanded now that their work has been completed.
Other task forces have produced models which dioceses and parishes can adapt to their own specific needs. Accession forms and disaster plans have been developed in one diocese, modified for national use, and distributed to other dioceses.
In the same way as a parish council provides advice and support to rectors the six members of the archives committee support the archives staff.
The work of the archives committee focuses on what we need the national church to do well. The national church is at its best when it communicates with, co-ordinates and stimulates the efforts in dioceses and parishes.
Glen Kent chair; David Adams, Nancy Hurn, Stephen Sharman, Doreen Stephens, Chris Trott.
1. The Archives Division shall be administered by the Archivist of the General Synod under the direction of a committee which shall consist of:
a) three members, each of whom shall be elected by the National Executive Council for a three year term which may be renewed once;
b) two members, each of whom is a provincial synod or diocesan archivist, appointed by the Primate for a three year term which may be renewed once;
c) the General Secretary;
d) the Archivist, who shall serve as Secretary of the Committee.
2. It shall be the duty of the Committee and it is hereby authorized and empowered:
a) to elect its own Chairperson;
b) to develop and propose policy for the Division to the General Synod or the National Executive Council as appropriate;
c) to establish, maintain and develop relationships among the archival agencies of The Anglican Church of Canada;
d) to encourage, co-ordinate and assist archival programs in the dioceses, ecclesiastical provinces and other church agencies;
e) to report to each session of the General Synod and to the National Executive Council at the request of either the Committee or the Council.
3. The Archivist shall be appointed by the National Executive Council on the recommendation of the General Secretary, and be accountable to the General Secretary.
4. Subject to the authority of the General Synod or the National Executive Council, the Division shall:
a) collect, arrange, describe and preserve the records and related papers of the General Synod and its committees, councils, boards and commissions;
b) collect, arrange and preserve the official papers of the Primate, the General Secretary and all other officers and employees of the General Synod;
c) be the depository, additional to the Archives of the several ecclesiastical provinces, of the records of the election, consecration, translation and installation of bishops of The Anglican Church of Canada, and the records of the election and installation of metropolitans;
d) encourage, co-ordinate and assist, in co-operation with their respective archivists, archival programs in the dioceses, ecclesiastical provinces and related agencies, including religious orders, ecumenical coalitions and theological colleges;
e) collect, arrange, describe and preserve any other documents, manuscripts, photographs, films and tapes pertaining to the history and activities of The Anglican Church of Canada.
5. The Division shall be supported by the Assessment.
6. The National Executive Council may from time to time make, alter or replace Regulations for the Division. CARRIED IN ALL ORDERS by the required majority Act 28
Archbishop Walter Jones presented the report and called upon Archdeacon Gordon Hendra to present "the pronouncement of Algoma" to Archbishop John Bothwell for the Diocese of Algoma.
Archdeacon Harry Hilchey spoke to the written report of the Museums Policy Tasks Force, which was established by the National Executive Council in May 1987. The major work of the committee included identification of Anglican heritage sites and development of an inventory of artifacts.
That this National Executive Council urge each diocese, cathedral and parish to maintain an accurate record of its material heritage. This record should include a statement of ownership, the names of creators, dates of creation, and the dates of gifts or acquistions. CARRIED #07-03-89