That Canon V - Archives be repealed and the following substituted therefore:
1. That Archives shall be administered by the Archivist.
2. The Archives Advisory Board shall consist of:
i) three members appointed by the Council of the General Synod
ii) one member of the Information Resources Committee, from among the members of the committee
iii) one member appointed by the Primate.
3. The Advisory Board shall:
a) elect its own chairperson;
b) develop and propose policy for the Archives to the Information Resources Committee;
c) establish, maintain and develop relationships among the archival agencies of The Anglican Church of Canada;
d) encourage, co-ordinate and assist archival programs in the dioceses, ecclesiastical provinces and other church agencies;
e) develop an increased awareness of the need to preserve the heritage of architecture and artifacts significant to the Anglican Church of Canada;
f) promote historical research and writing in cooperation with the Canadian Church Historical Society and other agencies;
g) report regularly to the Information Resources Committee.
4. The Archivist shall be appointed by the Council of the General Synod on the recommendation of the Primate.
5. Under the direction of the Information Resources Committee and in consultation with the Archives Advisory Board, the Archives shall:
a) establish and maintain a records management program for the active records and related papers of the General Synod and its committees, councils, boards and commissions;
b) collect, arrange, describe and preserve the permanent records and related papers of the General Synod and its committees, councils, boards and commissions;
c) collect, arrange and preserve the official papers of the Primate, the General Secretary and all other officers and employees of the General Synod;
d) receive, additional to the archives of the several ecclesiastical provinces, the records of the election, consecration, translation and installation of bishops of The Anglican Church of Canada, and the records of the election and installation of metropolitans;
e) encourage, co-ordinate and assist, in co-operation with their respective archivists, archival programs in the dioceses, ecclesiastical provinces and related agencies, including religious orders, ecumenical coalitions and theological colleges;
f) collect, arrange, describe and preserve any other documents, manuscripts, photographs, films and tapes pertaining to the history and activities of The Anglican Church of Canada.
Moved by Mrs. P. Creighton, seconded by Rev. R. Leggett,
That in section 3b) the words "develop and propose" be deleted and the word "formulate" be substituted; and that the words "to the Information Resources Committee" be deleted. DEFEATED
The original motion was then put and CARRIED. Act 41
That this National Executive Council urges every diocese and ecclesiastical province to produce their official synod journals on permanent quality paper and, also, to ensure that reports of all committees, organizations, chaplaincies, etc., and full financial statements are included. CARRIED #51-03-95
Report to the National Executive Council From the Archives Committee
Resolved that this National Executive Council urges every diocese and ecclesiastical province to produce their synod journals on permanent quality paper; and also, to ensure that reports of all committees, organizations, chaplaincies, etc., and full financial statements are included.
Rationale: The Archives Committee is serious concerned about the decline in the paper quality and content standards in many recent synod journals. The documentation strategies working group of the Archives Committee is undertaking a study of the core functions of each level of the Anglican Church in Canada today in order to assist diocesan archivists and others who are developing comprehensive collecting policies. In its preliminary report to the Archives Committee, the working group noted that several dioceses are no longer using permanent quality paper and that some no longer include full minutes, complete committee reports or financial statements in their journals.
Many of the most creative efforts in dioceses today are movement based. Record keeping is not a consistent function of these groups and there [sic i.e. their] contributions will only be known to the future if full records are kept in synod journals.
1. The Committee received a report from the Parish Registers Working Group. Guidelines are being developed to assist bishops, diocesan archivists, theological educators and especially parish priests with the care and custody of these vital records. A draft copy of the guidelines is attached to this report. Questions or comments should be addressed to Mrs. Doreen Stephens, archivist of the Ecclesiastical Province of British Columbia at VST.
The Committee has written to the Primate expressing its opposition to the use of loose leaf binder formats for registers of baptism, marriages, and burials.
2. A records management training session will be held in Fredericton, October 11 and 12 . All diocese in the provinces of Canada are encouraged to attend.
3. A draft deposit agreement between the Ecclesiastical Province of Rupert's Land and the civil province of Manitoba Archives is awaiting approval and signatures.
4. The Canadian Church Historical Society has launched a fund raising effort in honour of Dr. Thomas Millman's lifetime contributions to the Church. The goal of this fund is to raise monies to support the continued publication of the CCHS Journal and other historical publications projects, both Anglican and ecumenical.
5. The Material Heritage Project has received a small grant from the Ecclesiastical Insurance Company to enable it to publish a manual on the caring for and decision-making about church property and artifacts. This topic is proposed as an Information Dialogue session at General Synod.
6. At the request of the General Secretary the Archives Committee has prepared the attached description of its current functions and a review of its activities.
DRAFT: FOR DISCUSSION
A/ "How to Care for Parish Registers/"
1. Registers should be filled and signed by the officiant, at the time of, or as soon as possible after, the pastoral act. This insures that information is not lost.
2. All parts of each entry should be filled in completely.
3. Entries should be accurate, using names as registered with Provincial Vital Statistics (birth certificate names), NOT "nicknames".
4. Entries should be made in chronological order.
5. All entries should be printed legibly, including the names of signatories.
6. "Whited out" areas are unacceptable. If absolutely necessary they should be initialled.
7. No page or entry should be removed from a register. Voided entries should be clearly noted and initialled.
8. Marginal comments are not allowed.
9. Access to Parish Registers should be allowed only according to established diocesan policy.
10. Fees charged for certified copies should follow established diocesan policy.
11. All completed registers are to be kept in a secure location, under the care of the incumbent.
12. All active registers are to be kept in a secure location, under the care of the incumbent.
In the case of a vacancy they should be placed in the care of one of the church wardens, or as diocesan canons provide. The Synod office should be informed of their whereabouts.
B/ "What to do with completed registers."
BAPTISMS, MARRIAGES and BURIALS ARE PUBLIC ACTS. PARISHES AND DIOCESES HOLD THE RECORDS OF THESE ACTS IN TRUST FOR THE PARTICIPANTS AND ARE THEREBY RESPONSIBLE FOR MAINTAINING THE INTEGRITY OF THE RECORDS.
Care and Custody
1. The Diocesan Archives normally will provide care for completed registers and maintain intellectual control over them.
2. Completed registers are to be deposited in the Diocesan Archives.
3. The Diocese is responsible for providing a safe, secure repository for completed registers. Where a parish retains completed registers, wardens must provide assurance to the diocese that the records are safely and securely stored and that access is provided to qualified researchers.
4. Preservation microfilming of parish registers is a diocesan archives program priority. It is preferred that microfilm copies rather than originals are used by researchers. One preservation copy of the film should be stored off site.
The original register is no longer used, except in exceptional circumstances.
1. Generally, records are considered "open" 100 years after the event, and my be issued and/or copied, on a per request basis, to any enquirer, through the diocesan archives.
2. Offers by third parties, [ie. the Mormon Church, genealogical societies] to do free microfilming, in exchange for total access, are not accepted.
3. Microfilm, or any other kind of copies, are to remain under the control of the Diocesan Archives, and are not to be distributed, ie. by inter-library loan, to other repositories or researchers.
2 February 1995
A SUGGESTED ACCESS POLICY TO INFORMATION IN PARISH REGISTERS
BY WHOM TO WHAT PURPOSE WHEN
Subject of record All records re: self Any Immediately
Family of subject Record, per specific request On behalf of subject who is out of town, a child or incapacitated Immediately - with written authorization from subject or legal representative
.... All records re: family member Own family history Death of subject
3rd Party researcher Any record Any purpose 100 years after event
.... Record per specific request On behalf of subject Immediately, with written authorization from subject or legal representative
.... .... On behalf of family or subject Death of subject, with written authorization from family
..... Specific body of records Academic project Immediately, upon signing of document re: privacy of individuals in records
.... .... re"adoption __ years after event; or per Diocesan chancellor's ruling, with legal liability considered.
**N.B.: The above policies apply to CHURCH REGISTERS ONLY
Where the church holds records on behalf of the Provincial Government [i.e. Civil Marriage registers in B.C.], their use is governed by the appropriate government legislation.
ARCHIVES COMMITTEE REPORT ON STRUCTURES
"The faithful of old are commemorated and brought into the life of the present community not only in worship, but in the archives where the records of their witness are preserved. Because of its very nature, the archives has a special responsibility to proclaim what God has done in Jesus Christ for His people both in the past and in the present". [Footnote 1]
[Footnote. (1) Richard Virr, "Proclaiming the Good News: church archives, church history and the mission of the church". Journal of the Canadian Church Historical Society, Vol. XXXVI, No. 1, April 1994, pp. 58-70.]
The choice of option two by NEC leads us to reflect on the role of the Archives Committee in the ongoing structural reevaluation of the church. Option two does not envision major changes to the role of the Archives division. The mission of the archives remains to collect, arrange, describe, conserve and make available the records of the General Synod and related agencies.
We might briefly characterize the Archives as a place where we can ask questions about Anglican heritage and identity and find sensible answers.
The Archives Committee was re-established in 1980 by General Synod. The original archives committee had been established in 1934 and was dissolved with the acceptance of the Price Waterhouse report. It now operates as one of the smaller committees in the national church structure and acts primarily as a focus for the Anglican and other archival networks. The committee's functions include co-ordination, stimulation, continuity and communication. As such it provides important support for the ongoing operations of the archives of the Anglican Church across Canada both on a professional and interpersonal level. This is achieved through the membership of the committee, policy development and project planning.
This committee holds annual workshops for archives and records management training which sustains its ongoing work. Planning and follow-up work through the committee has proved to be crucial to the success of these events.
Diocesan archives canons normally include provision for a committee to undertake functions reflected at the national level.
Policy development and program management of an archives require specialized expertise from a number of different fields. The committee membership, while fairly reflecting the four ecclesiastical provinces, uses the skills of professional archivists, amateur (but trained) archivists, academic researchers, as well as church representatives. All of the professional expertise provided by these people comes to the church on a volunteer basis. This is expertise we could not afford at current consulting rates.
Each of these members brings with a network of associations with others in their respective field. While these others may not work directly on this national committee, some have contributed to task forces and working groups and workshops in dioceses and at the national level. Diocesan archivists, secular provincial archivists, overseas archivists (in the U.K., U.S. and Australia), and religious archivists in other denominations can all be linked through these networks. A wider range of expertise is made available for the work of the church at all levels, again on a volunteer basis. Through these associations Anglican diocesan and provincial archives have gained access to significant amounts of funding for specific projects, and are enabled to provide training within each of the ecclesiastical provinces.
The work of the archives committee has been strongly focused on policy development not only for the General Synod Archives but on behalf of the diocesan and provincial archives. Many of these archives are smaller, volunteer-based and benefit from access to networks created and on assistance and advice from professionals in the field.
Much of the policy work of the archives committee is developed by ad hoc task forces. Currently three task forces are at work.
The Descriptive Standards Task Force has taken the relatively complex Rules for Archival Description, adapted them to the particular Anglican Church needs, and simplified them for use by volunteers in local church archives. Accession forms and disaster recovery plans have been developed in one diocese, modified for national use by the committee, and distributed to other dioceses.
The Documentation Strategies Task Force is undertaking planning and priorities work on behalf of the committee. They are examining the activities of the church to recommend the kinds of collections [that] would best represent those functions. This is to guide the archives across Canada about the kinds and types of material they should be collecting and where these collections might best be housed.
The Materials Heritage Project is working on a manual to assist all levels of the Church with decision-making processes in the areas of redundant churches; historical artifacts and abandoned properties.
Earlier task forces on matrimonial commission documents and canons have been disbanded now that their work has been completed.
Other task forces have produced models which dioceses and parishes can adapt to their own specific needs. Accession forms and disaster plans have been developed in one diocese, modified for national use, and distributed to other dioceses.
In the same way as a parish council provides advice and support to rectors the six members of the archives committee support the archives staff.
The work of the archives committee focuses on what we need the national church to do well. The national church is at its best when it communicates with, co-ordinates and stimulates the efforts in dioceses and parishes.
Glen Kent chair; David Adams, Nancy Hurn, Stephen Sharman, Doreen Stephens, Chris Trott.
1. The Archives Division shall be administered by the Archivist of the General Synod under the direction of a committee which shall consist of:
a) three members, each of whom shall be elected by the National Executive Council for a three year term which may be renewed once;
b) two members, each of whom is a provincial synod or diocesan archivist, appointed by the Primate for a three year term which may be renewed once;
c) the General Secretary;
d) the Archivist, who shall serve as Secretary of the Committee.
2. It shall be the duty of the Committee and it is hereby authorized and empowered:
a) to elect its own Chairperson;
b) to develop and propose policy for the Division to the General Synod or the National Executive Council as appropriate;
c) to establish, maintain and develop relationships among the archival agencies of The Anglican Church of Canada;
d) to encourage, co-ordinate and assist archival programs in the dioceses, ecclesiastical provinces and other church agencies;
e) to report to each session of the General Synod and to the National Executive Council at the request of either the Committee or the Council.
3. The Archivist shall be appointed by the National Executive Council on the recommendation of the General Secretary, and be accountable to the General Secretary.
4. Subject to the authority of the General Synod or the National Executive Council, the Division shall:
a) collect, arrange, describe and preserve the records and related papers of the General Synod and its committees, councils, boards and commissions;
b) collect, arrange and preserve the official papers of the Primate, the General Secretary and all other officers and employees of the General Synod;
c) be the depository, additional to the Archives of the several ecclesiastical provinces, of the records of the election, consecration, translation and installation of bishops of The Anglican Church of Canada, and the records of the election and installation of metropolitans;
d) encourage, co-ordinate and assist, in co-operation with their respective archivists, archival programs in the dioceses, ecclesiastical provinces and related agencies, including religious orders, ecumenical coalitions and theological colleges;
e) collect, arrange, describe and preserve any other documents, manuscripts, photographs, films and tapes pertaining to the history and activities of The Anglican Church of Canada.
5. The Division shall be supported by the Assessment.
6. The National Executive Council may from time to time make, alter or replace Regulations for the Division. CARRIED IN ALL ORDERS by the required majority Act 28
Archbishop Walter Jones presented the report and called upon Archdeacon Gordon Hendra to present "the pronouncement of Algoma" to Archbishop John Bothwell for the Diocese of Algoma.
Archdeacon Harry Hilchey spoke to the written report of the Museums Policy Tasks Force, which was established by the National Executive Council in May 1987. The major work of the committee included identification of Anglican heritage sites and development of an inventory of artifacts.
That this National Executive Council urge each diocese, cathedral and parish to maintain an accurate record of its material heritage. This record should include a statement of ownership, the names of creators, dates of creation, and the dates of gifts or acquistions. CARRIED #07-03-89
Archbishop Jones presented a joint resolution from the Archives Committee and the Sub-committee on Marriage and Related Matters, as follows:
Moved by: Most Rev. W.H. Jones
Seconded: Ms. M. Olson
That this National Executive Council recommend the following standards be adopted by the Matrimonial commissions of the Anglican Church of Canada:
Permanent records shall include:
1. Matrimonial Commission minutes or an equivalent record.
2. A list of the names of all applicants by year, month, and name of the clergyperson making application.
3. The administrative correspondence of the commission.
4. Stubs of the certificate issued, where available or alternatively a copy of the bishop's letter to the applicants.
Records which should be destroyed after two years:
1. All applications.
2. Photocopies of Court documents.
Original Court documents should be returned to the applicant after the case is heard.
There was considerable discussion, during which Mr. Ernest Fisher urged defeat of the motion which would allow him to present an alternative motion.
The motion was put and DEFEATED.
Moved by: Mr. E.H. Fisher
Seconded by: Canon W.V. Graham
Applications shall be retained for a minimum of seven years.
An amendment to the above motion was put:
Moved by: Dr. D.N. Maybee
Seconded by: Mrs. A. Newell
That the words "but may be destroyed after that time" be added at the end of the sentence ending "retained for a minimum of seven years". DEFEATED
Following discussion it was:
That the original motion, jointly proposed by the Archives Committee and the Sub-committee on Marriage and Related Matters, along with the new motion, be referred back to these committees for clarification/revision. CARRIED #09-03-89
That up to $20,000 from the Mary Maud Fry Bequest capital be approved to enable the Archives office to do new work in the areas of records management and conservation, as approved by the National Executive Council in May 1988. CARRIED #26-11-88
(If monies for the above are available from the Johnston Funds, the Administration and Finance portion will be reduced accordingly.)
These guidelines have been prepared by the General Synod Archives Committee to help archivists in Provincial and Diocesan Synod Archives to formulate an access and restrictions policy, with specific reference to their own situation.
A slight amendment to Section 4, #1 was made: the word "or" was added between "forever" and "with". This sentence now reads: ie. closed forever or with perpetual approval of the donor required for access.
Moved by: Most Rev. W.H. Jones
Seconded by: Ven. D.J. Woeller
That this National Executive Council approve the Access and Restrictions Policy Guidelines for General Synod Archives, as prepared by the Archives Committee, and authorize them to be distributed to all diocesan and provincial archivists.
That the motion be amended by adding the words "with the exception of section 3.2, which is referred back for further consideration by the Archives Committee in consultation with the Handbook Task Force". CARRIED 27-11-88
The motion as amended was put:
That this National Executive Council approve the Access and Restrictions Policy Guidelines for General Synod Archives, as prepared by the Archives Committee, and authorizes them to be distributed to all diocesan/provincial archivists, with the exception of section 3.2 which is referred back for further consideration by the Archives Committee in consultation with the Handbook Task Force. CARRIED #28-11-88
That this National Executive Council, recognizing the importance of historical material in the life of the Anglican community including museum pieces, artifacts and fine arts requests the Archives Committee to appoint a task force on "museums policy" to report before the next General Synod. CARRIED #53-05-87
A year ago, we met in this same place under a different Primate and in the company of the Archbishop of Canterbury. It is hard, as Archbishop Fred Hiltz, our new Primate, said in his opening reflections, not to be mindful of all the changes that a year can bring. Changes are always with us. In our opening session, we welcomed two new members -- Bishops Linda Nicholls of Toronto, and Jane Alexander of Edmonton -- and in a rare but fortunate event, we re-welcomed Bishop Gordon Beardy who left us several years ago and who returns to the House as assistant Bishop of Keewatin. We welcomed retired Archbishop Terry Finlay of Toronto who has agreed to be our chaplain. We offered congratulations and prayers to Bishop Victoria Matthews on her election as Bishop of Christchurch, New Zealand. We welcomed the appointment of Bishop Nicholls to the Primate's Theological Commission. And we said goodbye to Bishop Charles Arthurson, who was attending his last meeting of the House of Bishops.
The meeting just ended exemplifies the many roles that we, the Bishops of the Church, play. We dealt with the business of the church, hearing reports on residential schools, on pensions, from the International Anglican Women's Network and on theological education. We also spent a full day together privately, sharing our experiences of the many difficult aspects of Episcopal ministry.
On the first evening of our gathering, we heard a report and some reflections from Archbishop Fred Hiltz, now nearing the end of his first year as Primate. Archbishop Fred gave us a printed report on his activities and travels, which have been considerable, and supplemented the report with what he called "snapshots" -- moments that have remained with him in memory. We were struck by two phrases that he used again and again. He described people in meetings and communities and other places he visited as "being as one" in their love for the church and he also spoke again and again of people who share with him their pride in being Anglican and engaged in God's mission.
On our first full day of this gathering, we met in a private session to consider the life and unity of the Canadian Church and of the Anglican Communion of which we are a part. This was a day of deep reflection and sharing, a day that brought some pain, but also a day of hope as we listened to each others' stories and were reminded once again of all that we share and of the deep affection we have one for another. It was good to listen to each others' stories and, in so doing, to encourage each other. We responded to a letter from Bishop Donald Harvey on behalf of the Anglican Network in Canada. In the midst of these challenges, we repeat that we have put in place a process for shared episcopal ministry, and that we continue to be a Church to which all are welcome.
The day also included presentations by Canadian members of the Covenant Design Group, charged by the Archbishop of Canterbury with drafting a covenant for the approval of the member provinces of the Communion. The covenant is meant to be an expression of our Communion and is now in its second draft, which we agree, is an improvement over the first. We were also briefed by Bishop George Bruce on the Canadian response to the drafts of the Covenant and we shared our responses with him. A document on the Canadian response will go to the Council of General Synod next month.
Not surprisingly, since this is the last time we will gather as a House before this summer's Lambeth Conference of all the bishops of the Communion, we spent considerable time talking about that and hearing from those who have attended before. This was a sweeping conversation covering everything from the agenda and available bursaries to proper attire and what the living accommodations are like.
The last time we met, we instituted a practice of inviting several bishops per meeting to introduce their dioceses to us, and to tell us of the challenges and joys that they experience. This time we heard profiles on the dioceses of Central Newfoundland, Ontario and Brandon.
We also heard a report from Bishop Mark MacDonald, now well into his second year as National Indigenous Bishop. We were heartened to hear him tell us that it appears that in the creation of the position of National Indigenous Bishop, the "Anglican Church of Canada understood a primal reality of indigenous life and unleashed imagination that we had never anticipated."
We were given an update on residential schools and on the work being done in support of the Truth and Reconciliation Commission whose members have yet to be announced by the federal Government. We heard from Archbishop Fred about the church leaders' tour that he was involved in to raise public awareness of the work of the Truth and Reconciliation Commission. We were struck by the tremendous debt of gratitude that we and the Church owe to General Synod Archivist Nancy Hurn, and other diocesan archivists, who are involved in challenging and ground-breaking work in making sure that the Church lives up to its obligations in providing access to information contained in documents in its possession.
A staff delegation from the Primate's World Relief and Development Fund briefed us on the history, work and mission of this Anglican ministry and shared with us some of the ambitious plans they are making to celebrate the Primate's Fund's 50th anniversary in less than two years. The Primate's Fund exemplifies the very best work that a church can do in reaching out to the developing world and in responding to natural and human disasters.
Our days, when we meet, are framed by prayer. We begin the day with Eucharist, followed by morning prayer and Bible study. We end with night prayers. We continue to be grateful to God for the privilege of being in ministry with the whole Church.
In March 1989, NEC returned a resolution on this topic to the Archives Committee and the Doctrine and Worship Committee for further work. The following joint resolution was presented.
That this National Executive Council recommend the following standards be adopted by the Matrimonial Commissions of the Anglican Church of Canada:
Permanent records shall include:
1. Matrimonial Commission minutes or an equivalent record.
2. A list of the names of all applicants by year, month, and name of the clergyperson making application.
3. The administrative correspondence of the Commission.
4. Stubs of the certificate issued, where available, or, alternatively, a copy of the bishop's letter to the applicants.
Records which should be destroyed after two years:
1. All applications.
2. Photocopies of Court documents.
1. Original Court documents should be returned to the applicant after the case is heard.
2. That Matrimonial Commission Records shall be destroyed by shredding or burning and that when destruction occurs, a certificate be prepared and authorized by the bishop. These certificates shall be retained by the registrars of the Matrimonial Commission. CARRIED #55-11-91
That NEC refer the following Acts from General Synod 1992 as follows:
1. Act #82 related to the review of all past NEC and General Synod resolutions related to Native people and issues to the Archivist for action, in consultation with Program staff who have been directly involved, for presentation to the May 1993 NEC meeting; and
2. Act #56 related to the annual gathering of human and financial statistics to the Strategic Planning Task Force for action, with the assistance of Standing Committees, for presentation to the May 1993 NEC meeting. CARRIED #32-11-92
The Chairman, Mr. Garth Walker, spoke to the printed report.
That this National Executive Council request all provinces and dioceses to review their archival programs, with particular attention to developing appropriate authority statements; to increasing financial support; and to strengthening commitment to our Anglican heritage. CARRIED #48-05-88
The General Secretary reported that the final meeting of the Committee on Union and Joint Mission was held in January, 1976. Prior to that The United Church of Canada, acting on the information from the November NEC meeting agreed to the disbanding of CUJM. A complete set of records have been given to The United Church of Canada, the Christian Church (Disciples of Christ) and the Anglican Church of Canada, which will be kept for future reference. The Inter-Church Relations Committee has suggested that a joint task force be established with the three churches, but this has not yet been established.
That the report of the Inter-Church Relations Committee be received. CARRIED
That this General Synod desires to express to the Rev. Canon A.R. Kelley our very deep sense of indebtedness to him for his continuing services on the Archives Committee, and that this appreciation be conveyed to him. CARRIED in both Houses.
That this General Synod, having received the Resolution and request of the Archives Committee, approves the appointment of a full-time Archivist-Historian and authorizes the National Executive Council to make the appointment as soon as the necessary financial arrangements are made and a suitably qualified person is found for the position. CARRIED in both Houses.
That the proposal of the Archives Committee dealing with the appointment of a full-time Archivist-Historian be referred to the National Executive Council for consideration, and report to the next General Synod in 1967. The amendment was put and CARRIED Message L-35.
(1) To amend clause (k) of Section 32 (Committees), pp.42-44, to read as follows:
"(k) Archives of which the Registrar and the General Secretary of the Synod shall be members."
(2) To enact a new Section to be numbered 32A immediately following Section 32 and reading as follows:
32A. It shall be the duty of the Archives Committee:
(a) To co-operate with the Registrar in his duties.
(b) To preserve safely, arrange and index all journals, files, papers, reports, minutes, legal documents, contracts, publications, enactments, canons and other records relating to the Synod and its departments and to regulate the access to the use of such records.
(c) To nominate to the Synod or the Executive Council suitable persons for appointment as Archivist, Librarian and other Assistants and to define their duties.
(d) To organize a Reference Library relating to the history, activities and affairs of the Church in Canada, and the Anglican Communion.
(e) To co-operate with the Canadian Church Historical Society in promoting interest in the history of the Anglican Church of Canada.
(f) To report to the General Synod and the Executive Council from time to time concerning the progress and needs of the Archives, library, and the general work of the Archives Committee." CARRIED Message L-26.