That this General Synod, having received the Resolution and request of the Archives Committee, approves the appointment of a full-time Archivist-Historian and authorizes the National Executive Council to make the appointment as soon as the necessary financial arrangements are made and a suitably qualified person is found for the position. CARRIED in both Houses.
That the proposal of the Archives Committee dealing with the appointment of a full-time Archivist-Historian be referred to the National Executive Council for consideration, and report to the next General Synod in 1967. The amendment was put and CARRIED Message L-35.
That the Minutes of September 2nd, 1965, as circulated, be taken as read and confirmed, with the following change: Omit the words WITH POWER TO ACT from the resolution dealing with the appointment of a full-time Archivist-Historian, on page 2, No. 34. CARRIED
Paragraph from 1965 September 2, page two: "No. 34: Referred the appointment of a full-time Archivist/Historian to the National Executive Council for consideration (with power to act), and report to General Synod in 1967". Revised by Minutes on November 1965 to delete "(with power to act)".
The General Secretary read the following proposals regarding the new officer, as recorded in the Archives Committee minutes:
- That such an archivist-historian would expect a salary of $7500-$9000, together with provision for travel and expenses and pension premium.
- That the salary would probably need to be in accordance with the Church House salary scale.
- That the position should be advertised in general as well as church publications.
Canon Latimer also mentioned the feeling of the Archives Committee that they needed on their committee the services of professional historians and other persons competent in this field, but that their budget did not provide for the expense of bringing to Toronto such persons.
The following resolution was also presented:
- THAT THE ARCHIVE COMMITEE suggest to the National Executive Council that the Church House Survey Committee be asked to include in its studies the Structure and Function of the Archives Committee to the end that the Archives may be of the greatest possible service and also be more fully integrated into the work of Church House.
That the Primate appoint a small committee of the National Executive Council to consider the whole matter, in the light of all the circumstances (especially regarding projected total budget for Archives), and report back as soon as possible.
Moved in amendment by the Ven. T.P. Crosthwait, seconded by the Very Rev. J. Bothwell,
That the report be referred back to the Archives Committee for a full presentation by them of projected budget.
That no action be taken on the Archives Committee's resolution involving the Survey Committee until the report of the committee to be named by the Primate has been considered by the National Executive Council. CARRIED
The Secretary presented four items of correspondence with suggestions for when they might be dealt with:
1) From Mr. R.C. Willis requesting permission to have access to the Minutes of the House of Bishops in the General Synod Archives to obtain material for a doctoral thesis on the episcopate of the late Archbishop Williams.
"That Mr. Willis have access to the minutes of the House of Bishops for purposes of research for his thesis and that such access be under the direction of Dr. Millman and that Mr. Willis be asked to present a copy of the thesis to the Archives of the Anglican Church of Canada." CARRIED
There was further discussion on policy with regard to the opening of our records to researchers.
"That the President of the Church Historical Society be requested to confer with Dr. Millman on guidelines for granting use of the Minutes of the House of Bishops and suggestions as to necessary elapsed time advisable before confidential material should be made available to historical researchers."
The Bishop of Ottawa spoke of arrangements for General Synod to be held at the University of Ottawa, August 22-31, 1967. He consulted the House as to its wishes with respect to the place of meeting of the House of Bishops. Several locations are possible. The Bishop of Niagara said that if there is any difficulty as a result of the heavy requirements of accommodation in connection with Expo '67, the Diocese of Niagara will be glad to welcome the House to Hamilton. The matter was left to the Primate, Secretary and Bishop of Ottawa to determine.
"That the House adjourn."
The Primate dismissed the House with prayer at 3:15 p.m.
As directed by the House of Bishops in 1965 the Secretary has had the first two books of Minutes, covering the Years 1904-1963 microfilmed. The books have been placed in the Archives at Church House with copies of the microfilm and are available only on the authorization of the Primate or the House. The Secretary also has a copy of the microfilm.