The draft Guidelines which were presented by the Reverend Richard Johns were discussed.
That the Guidelines be accepted with the proviso that Section II C(i) include, as well as the license, that the individual be accepted into the diocese. CARRIED
GUIDELINES - CONTRACT CHAPLAINS SERVING IN CORRECTIONAL SERVICE CANADA
I. Canon XVII - Section 4a
Bishops, Priests and Deacons who are engaged in specialized ministries outside the Diocese where they are registered, shall be considered to be on leave of absence from that Diocese, and subject to the general supervision of the Bishop of the Diocese in which the specialized ministry is exercised.
II. Appointment Procedures
A. Upon receiving an application for appointment from Anglican clergy, the Correctional Service will seek endorsation from the Diocesan Bishop of the applicant. This endorsation is a necessary prerequisite for all candidates.
B. The Office of Personnel Resources will also be notified of any Anglican applications, for information.
C. If, after screening for a specific position, an applicant is placed on a short list for further consideration, the Correctional Service will notify the Office of Personnel Resources, requesting that the Office confirm that, if the applicant is chosen, the Bishop of the Diocese where the position is located would either (i) receive Letters Benedecessit [sic i.e. Bene Decessot] for the individual and license him/her or (ii) accept general supervision as per Canon XVII, Section 4a.
D. The Office of Personnel Resources will seek confirmation from the appropriate Bishop as a prerequisite for further consideration of the applicant by Correctional Service Canada.
III. Transfer Procedures
In the event that a contract chaplain is considered for transfer to an institution located in another Diocese, the procedures in II C and D above will be followed as a prerequisite for such a transfer.
IV. Diocesan Registration
A. At time of appointment as a chaplain in Correctional Service Canada, a decision shall be made by the Diocesan Bishop of the Diocese where the chaplain is registered as to whether the priest's registration is: (i) to be maintained in the Diocese; (ii) to be transferred to the Diocese where the priest is to serve as chaplain; (iii) transferred to the Primatial List of Clergy on the basis of the following criteria:
1. The feasibility of a continuing pastoral relationship between Bishop and priest.
2. The reasonable probability of the priest's return to service in the Diocese within a period of five to ten years.
3. The desire of the Bishop of the Diocese where the priest is to serve as chaplain to receive the priest into that Diocese.
B. If the decision is reached that the priest's registration should continue in the Diocese, the Bishop of the Diocese shall enter into a contractual agreement with Correctional Service Canada regarding the priest's service as a correctional chaplain, and shall continue as the contracting party so long as the priest remains a chaplain in the Correctional Service Canada.
C. If the decision is reached that the priest is to be transferred to the Diocese where he/she is to service as a chaplain, the Bishop of the receiving Diocese shall enter into a contractual relationship with Correctional Service Canada regarding the priest's service as a correctional chaplain and shall continue as the contracting party so long as the priest continues to serve as a chaplain within the Diocese. In the event that the priest is transferred to another Diocese by Correctional Service Canada, the options in III above are once again considered.
D. If the decision is reached that the priest's registration should be transferred to the Primatial List of Clergy, the Primate or his designate shall enter into contractual agreement with Correctional Service Canada regarding the priest's service as a correctional chaplain, and shall continue as the contracting party so long as the priest remains a chaplain in Correctional Service Canada.
E. It shall be the responsibility of each chaplain in Correctional Service Canada to be in personal contact or correspondence at least twice each year with his/her Diocesan Bishop or the Primate, describing the major dimensions of his/her ministry, and any areas where the Bishop's support may be appropriate.
F. In cases where a Diocesan Bishop is the contracting party with Correctional Service Canada, a copy of the contract will be forwarded to the Personnel Resources Officer for information.
G. In every case, a chaplain in Correctional Service Canada shall be subject to the general supervision of the Bishop of the Diocese in which his/her ministry is exercised, pursuant to Canon XVII, Section 4a.
H. The Personnel Resources Officer will provide a continuing relationship of support and contact for all chaplains in the Correctional Service Canada on behalf of their Diocesan Bishop or the Primate, and will monitor all contracts on their behalf.
I. The Personnel Resources Officer will be available to provide assistance to priests seeking a church appointment at the conclusion of the contractual term of chaplaincy service.
V. Annual Appraisal
A. Wherever possible, the appropriate Bishop or his/her designate will participate in a chaplain's annual performance appraisal.
B. If such participation is not possible, the Personnel Resources Officer will be asked to either participate in the appraisal process, or arrange for an appropriate representative of the Church to participate.
The above guidelines were approved by the House of Bishops of the Anglican Church of Canada on February 19, 1987.
That in light of conditions in our penal institutions revealed by such reports as that by the Moderator of the United Church of the Archambault riot, this National Executive Council commends the studies being undertaken on the correctional system by the Program Committee and the House of Bishops. CARRIED