In order to make clear the relationship of all committees to the National Executive Council it is recommended:
That all General Synod Committees (ie. Ministry, Doctrine and Worship, Inter-Church Relations, Organization, Pension), and all NEC Committees (i.e. Administration and Finance, Program and Long Range Planning), and the Board of Trustees of the Canadian Churchman, shall be considered to be Committees of General Synod, and shall be responsible to, and report to the National Executive Council between sessions of General Synod. CARRIED
That the present Section 32 of the Constitution (in the Handbook of General Synod pages 27 and 28) be deleted, and the following inserted as Section 32:
32. Standing Committees
1. The following Standing Committees shall consist of eighteen members, each elected by General Synod, at least twelve of whom are members of General Synod, and three of whom are members of the National Executive Council. Geographical representation and need for expertise shall be the principle criteria for membership:
i) Doctrine and Worship Committee
ii) Inter-Church Relations Committee
iii) Long Range Planning Committee
iv) Committee on Ministry
v) Organization Committee
vi) Program Committee
(The memberships of the Administration and Finance Committee and the Pension Committee are outlined in Canons VI and VIII respectively.)
2. The outgoing Committees shall be required to submit nominations to the General Synod Nominating Committee thirty days prior to a meeting of General Synod.
3. The Standing Committees shall report to General Synod and regularly to the National Executive Council.
4. The terms of reference of the Standing Committees are set out in Appendix A. In the case of necessity the terms of reference of any Committee may be amended by the National Executive Council and submitted for confirmation to the next General Synod.
a) nominations for members of Committees to be elected by the General Synod must be made in writing on the prescribed form bearing the signature of the nominator or the outgoing Committee. The consent of the nominee must be obtained in advance of the nomination;
b) nominations will not be received by the Nominating Committee beyond the time designated in the General Synod Agenda;
c) when the nominating Committee makes its report to the Synod, only persons who have already been duly nominated, may be re-nominated." CARRIED
Chancellor R.H. Soward then presented the following additional letter from Mr. E.W. Netten of Price Waterhouse and Co.:
The National Executive Council, at its February meeting, authorized the retention of our Firm to study those areas not completed in the national reorganization which was undertaken last year. These areas encompass the functions of the General Secretary (or a superseding position) and of various standing and special committees and commissions of General Synod.
Following an exchange of correspondence between yourself and Mr. E.W. Netten of our Firm, a meeting was held at Church House on May 2, with the Primate, Executive Director, General Secretary, Chairman of the Administration and Finance Committee, yourself and Mr. Netten present. The progress made in selecting a person to become General Secretary after Canon R.R. Latimer takes up his new duties was discussed. Memoranda on the responsibilities of the General Secretary and on the restructuring of General Synod committees and commissions were reviewed. At the conclusion of the meeting, we were asked to record the scope and aims of the work contemplated and to provide an estimate of our fees for it. We were also requested to restate and expand upon the recommendation, made in our report of May 5, 1967, that there be an Executive Committee of the National Executive Council; this we have done in a letter to you dated May 13, 1968.
Immediately after the above-mentioned meeting, Mr. Netten met briefly with the Primate, Executive Director and General Secretary, individually. With the next session of the National Executive Council scheduled for May 16 and 17, it appeared impractical for a comprehensive review of the position of General Secretary - the most urgent matter - to be completed in time for review by the Council at its May session. Accordingly the Primate suggested, and Mr. Netten agreed, that we would provide our preliminary views on the position of General Secretary prior to the Council's meeting, with the study of the commissions and committees, and a more comprehensive analysis of the functions of the General Secretary to be undertaken later. Our preliminary comments on the position of General Secretary are set forth in a letter to you dated May 13, 1968.
Scope and Objectives
The engagement would embrace the following:
1. A study to determine and recommend the most appropriate functions, responsibilities, authority and relationships for the position of General Secretary of General Synod, or for any position which might be proposed to supersede it.
Suitable consideration would be given to the secretariat workload, the requirement for and extent of executive assistance to the Primate, inter-Church and ecumenical activities, the possibility of reassigning certain duties to other officers or staff, the need for coordination with interrelated functions in Church House, and the impact of restructuring the committees and commissions.
2. A study of the functions, responsibilities, mode of operation, composition, accomplishments and value of the various committees and commissions of General Synod (numbering altogether about twenty-five), leading to recommendations for improvements in organizational structure and effectiveness. The functions of the National Executive Council and its committees, which were dealt with in our earlier report, would be excluded.
An important part of this segment of the engagement would be an examination of the underlying working relationships, lines of communication and coordination involved, and in particular, the committee and commission relations with General Synod itself, the National Executive Council, Program Committee, Long Range Planning Committee, officers of the Church and the program and planning divisions of Church House. A flexible ongoing structure would be devised within which the functions of the present committees and commissions, as well as new functions which may evolve, could logically be fitted in a manner conducive to effective coordination and to integration with the other national activities of the Church.
The study would be undertaken by Mr. Netten. Apart from the submission of preliminary views on the position of General Secretary, the study would comprise:
- a series of interviews with Church officers and representatives, including the Primate, Prolocutor, General Secretary, Executive Director, Director of Administration and Finance, other Church House personnel, and the chairmen or members of selected committees;
- examination of relevant memoranda and of the minutes and reports of the committees and commissions under review;
- evaluation of counterpart structures and practices in certain other Churches in Canada and in other parts of the Anglican Communion.
The interviews would be carried out at a time suitable to Church officials within the next few months.
Our findings and recommendations would be presented in a written report, which would be reviewed with Church officers and committees to the extent desired.
Our fees are based upon the time required to carry out the engagement. Based upon the scope and approach described above, we estimate that the fee would be in the range from $2,250 to $3,250, exclusive of travel disbursements necessarily incurred.
We shall be pleased to provide any further information which you may require.
That the NEC reaffirm the engagement of the firm of Price Waterhouse and Co. to complete the work on the basis outlined in the letter of May 14, 1968, the details to be worked out by the Primate, the Prolocutor, Canon R.R. Latimer and Canon T.D. Somerville. CARRIED
That this N.E.C. endorses the following recommendations of the Long Range Planning Committee.
The Long Range Planning Committee, aware of its responsibility for surveying the Church's national structures and for recommending changes to National Executive Council, notes that the restructuring of national committees was completed without consideration of any changes in the schedule and pattern of Quarterly Meetings, and without provision for coordination of the recommendations coming from the various new committees to National Executive Council, recommends that the National Executive Council ask the Long Range Planning Committee to develop specific recommendations for consideration by the National Executive Council in May on the following issues.
a) The need to enhance coordination and information-sharing among General Synod and National Executive Council committees, the National Executive Council itself, and the Manpower/Theological Education offices, and to enable National Executive Council to deal effectively with its agenda;
b) The need to examine the pattern of quarterly meetings in the light of the restructuring of the National Church committees/office structures, in order to enable the Council and the several committees to deal expeditiously with their work. CARRIED
That, if proposals in Recommendations 7, 12, and 17 of the Structure Report are approved, all committees be advised that they must report anticipated costs of meetings and proposed sources of funds when permission is sought from NEC for the appointment of sub-committees, units and task forces. CARRIED #32-05-91
That this Council of General Synod direct its Standing Committees, Councils and Boards to reassess their priorities and reduce their workload in accordance with reduced financial and staffing resources, and to be attentive to how their work links with that of other groups. CARRIED #16-11-05
A third MCG [Mission Coordination Group] resolution dealing with socially responsible investment was withdrawn.