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Anglican Journal Board #17-01-07-11 Revised : Open Meeting Policy

http://archives.anglican.ca/en/permalink/official9476
Date
2007 November 16-18
Source
Council of General Synod Minutes
Record Type
Resolution 18-11-07
Date
2007 November 16-18
Source
Council of General Synod Minutes
Record Type
Resolution 18-11-07
Prologue
Council considered the Open Meeting Policy presented by the Anglican Journal Board in its report #014-01-07-11 Revised. Council came to consensus on a number of changes to the policy as presented and proposed:
Text
That the Council of General Synod adopt the Open Meeting Policy for use in the Anglican Church of Canada.
APPROVED BY CONSENSUS #18-11-07
Notes
It was noted that this policy applies only to meetings of national organizations, not to diocesan or parish organizations. The Chancellor suggested and Council agreed that the Open Meeting Policy be included in the Handbook of General Synod as a new appendix.
The policy as approved by Council is attached as Appendix C.
APPENDIX C
1. Open Meetings and the Anglican Church of Canada
1.1 Background
Concern is sometimes expressed by members of the Anglican Church of Canada and media about decisions being made by church committees behind closed doors. They feel that the church should be more public in its discussions of important issues and open in its decision-making processes. Other members argue that they feel constrained by the presence of the public and media from being able to express themselves fully.
At present, there is no written policy in the Anglican Church of Canada governing when meetings should be open or closed. The intent of the draft policy that follows is to fill this gap. It is based on the following assumptions:
- That the Anglican Church of Canada seeks to be as open as possible in discussing issues and making decisions;
- That all meetings should be open by default unless they are closed for a specific reason;
- That there are limitations on what can be discussed and decided on in public; and
- That creating a policy that helps members of church committees decide when it is appropriate to close an open meeting and how to do it will provide clarity to the church, the public and the media.
2. Policy on open meetings in the Anglican Church of Canada
2.1 Purpose
The purpose of the policy on open meetings in the Anglican Church of Canada is to enshrine the concept that the exercise of the ministry of the church in meetings is conducted openly and inclusively except under clearly defined circumstances as explained in section three.
2.2 Open meeting definition
An open meeting is any regularly scheduled or special meeting of a group that has been elected or appointed by the General Synod or the Council of General Synod of the Anglican Church of Canada that may be attended by people who are not members of the group holding the meeting.
2.3 Groups affected by this policy
Any group that has been elected or appointed by the General Synod or the Council of General Synod of the Anglican Church of Canada.
2.4 Conduct of business
The proceedings of open meetings are recorded and become part of the public record of the church, available for news reporting and historical reference.
2.5 Agendas
Agendas and background material are distributed in advance to all members of the group present for the meeting. In addition, agendas and background materials may be distributed to staff, people who are invited to speak at the meeting, and members of the media.
2.6 Participation
Only members of the group and those invited by the group to speak, may participate in the meeting.
2.7 Voting
Only members of the group may vote.
3. Policy on closed meetings in the Anglican Church of Canada
3.1 Purpose
The purpose of the policy on closed meetings in the Anglican Church of Canada is to define the circumstances under which the ministry of the church is exercised in a closed session and to provide a mechanism for moving from an open to a closed meeting and back again.
3.2 Closed meeting definition
A closed meeting is any regularly scheduled or special meeting, or a part of that meeting, of a group that has been elected or appointed by the General Synod or the Council of General Synod of the Anglican Church of Canada which may be attended only by people who are members of the group holding the meeting and by those invited to attend by the members of that group.
3.3 Reasons for closing a meeting
A closed meeting may be held to discuss personnel issues, contract proposals, financial matters, litigation, and/or at the request of a member (subject to section 3.3)
3.4 Moving from open to closed session
A majority of voting members is required on a motion to close an open meeting. The motion must include the reason for closing the meeting and is part of the public record.
3.5 Conduct of business
The proceedings of closed meetings are recorded. Where appropriate, decisions made and reasons for them become part of the public record of the church, available for news reporting and historical reference.
3.6 Moving from closed to open session
When all issues to be dealt with in a closed session are completed, a motion to come out of a closed session shall be called for by the Chair.
3.7 Reporting after a closed session
If the closed session is part of an open session, the chair shall where appropriate, relate the messages agreed to by the members, to those excluded from the meeting.
Approved by CoGS November 2007.
Subjects
Meetings - Religious aspects - Anglican Church of Canada
In camera meetings
Decision-making - Religious aspects - Anglican Church of Canada
Church and the press - Anglican Church of Canada
Anglican Church of Canada. Council of General Synod - Rules and practice
Handbook of the General Synod of The Anglican Church of Canada
Less detail

COMMISSION ON THE MARRIAGE CANON : Presentation of the report to CoGS by the Commission on the Marriage Canon

http://archives.anglican.ca/en/permalink/official10510
Date
2015 May 1-3
Source
Council of General Synod. Minutes
Record Type
Resolution 07-05-15
Date
2015 May 1-3
Source
Council of General Synod. Minutes
Record Type
Resolution 07-05-15
Mover
The Ven. Harry Huskins, Prolocutor
Seconder
Canon David Jones, Chancellor
Prologue
A motion was introduced by the Planning and Agenda Team requiring the Commission on the Marriage Canon report be circulated to members and to the co-chairs of the Planning and Agenda Team followed by a teleconference to decide how and when the report would be circulated further.
Members fully discussed the motion proposed, the role of CoGS, options and processes, preserving the principles of openness and transparency, and how best to receive and distribute the report.
After much consideration, The Ven. Harry Huskins, at the request of the Primate, assumed the chair and the Primate proposed that a special council meeting be convened for the commission to make a formal presentation to members, for members to consider how to take it and the resolution to General Synod, and for public release of the report.
The Primate resumed the chair, the original motion withdrawn by consensus and a new motion proposed.
Text
Be it resolved:
That this council affirms the Primate’s proposal to call a special session of this council for the purpose of receiving and considering the report of the Commission on the Marriage Canon.
ADOPTED by unanimous consensus #07-05-15
Notes
[Page 8]
COMMISSION ON THE MARRIAGE CANON – SPECIAL MEETING DATE
The General Secretary asked for a show of hands for two dates for a noon – to – noon special CoGS meeting to receive the report of the Commission on the Marriage Canon.
It was agreed that the meeting will be September 22 and 23. For those who cannot attend, creating a video link for the presentation will be explored.
Subjects
Anglican Church of Canada. Commission on the Marriage Canon
Marriage (Canon law) - Anglican Church of Canada
Marriage - Religious aspects - Anglican Church of Canada
Anglican Church of Canada. Council of General Synod - Meetings
Anglican Church of Canada. Council of General Synod - Rules and practice
Less detail

Committee Reports (Report #44-04-00-05)

http://archives.anglican.ca/en/permalink/official7488
Date
2000 May 4-7
Source
Council of General Synod. Minutes
Record Type
Resolution 06-05-00
Date
2000 May 4-7
Source
Council of General Synod. Minutes
Record Type
Resolution 06-05-00
Mover
Mr. James Sweeny
Seconder
Mr. Peter Irish
Text
That at this meeting of the Council of General Synod, under "Committee Reports", we deal only with items arising from the "action" sections of committee reports.
That all future Council of General Synod meetings, committee report time be limited to "action", "discussion" items and points of clarification in the "for information" sections of reports. CARRIED #06-05-00
Notes
Bishop Harvey requested the latitude of the body in consideration of the FMD report.
Subjects
Anglican Church of Canada. Council of General Synod - Rules and practice
Less detail

Consensus Decision-Making

http://archives.anglican.ca/en/permalink/official9463
Date
2007 November 16-18
Source
Council of General Synod. Minutes
Record Type
Resolution 05-11-07
Date
2007 November 16-18
Source
Council of General Synod. Minutes
Record Type
Resolution 05-11-07
Mover
Archbishop Caleb Lawrence
Seconder
Ms. Lela Zimmer
Text
That the Council of General Synod test this triennium (2007-2010) the increased use of a consensus decision-making model for matters requiring considerable reflection and discernment. CARRIED #05-11-07
Subjects
Decision-making - Religious aspects - Anglican Church of Canada
Anglican Church of Canada. Council of General Synod - Rules and practice
Less detail

Constitution - Section 35 - Providing for COGS to meet by video and telephone conference

http://archives.anglican.ca/en/permalink/official9732
Date
2010 June 3-11
Source
General Synod. Minutes
Record Type
Act 20
Date
2010 June 3-11
Source
General Synod. Minutes
Record Type
Act 20
Mover
Mr. David Jones
Seconder
The Rt. Rev. Susan Moxley
Text
That section 35 of the Constitution be amended to add the following:
- c.1) Meetings of the Council of General Synod need not be in-person; some or all of the members may participate in meetings by telephone, video or other electronic means.
CARRIED IN ALL ORDERS Act. 20
Subjects
Anglican Church of Canada. General Synod. Constitution
Anglican Church of Canada. Council of General Synod - Rules and practice
Meetings - Religious aspects - Anglican Church of Canada
Teleconferencing - Religious aspects - Anglican Church of Canada
Videoconferencing - Religious aspects - Anglican Church of Canada
Less detail

COUNCIL OF GENERAL SYNOD EMAIL VOTES #025-04-11-03

http://archives.anglican.ca/en/permalink/official9859
Date
2011 March 31 - April 3
Source
Council of General Synod. Minutes
Record Type
Resolution 23-03-11
Date
2011 March 31 - April 3
Source
Council of General Synod. Minutes
Record Type
Resolution 23-03-11
Mover
Chancellor David Jones
Seconder
Canon Robert Falby
Prologue
The re-written resolution on electronic voting was presented.
Text
That when votes are required between in-person meetings of the Council of General Synod, these shall be done by email. The request for such a vote shall:
- 1) Indicate in the subject line that it is a request from COGS for an email vote, and
- 2) Specify a deadline by which the email vote must be received by the General Secretary.
The outcome of the vote shall be determined by a majority of the votes received by the deadline (provided that votes have been received from a majority of the members of COGS and all Orders are represented as required by Section 35 a) of the Constitution).
All members of COGS are expected to vote.
A member of COGS who does not have email may be notified by mail that the vote will occur and may vote by mail.
ADOPTED BY CONSENSUS #23-03-11
Subjects
Anglican Church of Canada. Council of General Synod - Rules and practice
Electronic voting - Religious aspects - Anglican Church of Canada
Less detail

Destruction of Ballots

http://archives.anglican.ca/en/permalink/official8894
Date
2004 June 2
Source
Council of General Synod. Minutes
Record Type
Resolution 16-06-04
Date
2004 June 2
Source
Council of General Synod. Minutes
Record Type
Resolution 16-06-04
Mover
Dean Peter Elliott
Seconder
Rev. Larry Beardy
Text
That the ballots for the various elections be destroyed. CARRIED #16-05-04
Subjects
Anglican Church of Canada. Council of General Synod - Rules and practice
Less detail

Editorial: A place of 'sober second thought'

http://archives.anglican.ca/en/permalink/article39719
Author
Sison, Marites N.
Record Type
Journal Article
Journal
Anglican Journal
Date
2016 November
Author
Sison, Marites N.
Record Type
Journal Article
Journal
Anglican Journal
Date
2016 November
Volume
142
Issue
9
Page
4
Notes
"This month [November 2016], the new members of Council of General Synod (CoGS) -- who will help govern the church for the 2016-2019 triennium -- meet for the first time. ... a majority of them are fresh faces -- only about five of the 27 (excluding seven offices of General Synod) have served the council in the previous triennium or in recent years. This is an exciting development. The infusion of new blood in any organization is generally seen as a good thing, ripe with promise of alternative ideas and infectious energy". "One hopes that CoGS will uphold this ideal of transparency and accountability at all times. This extends to granting the 'Anglican Journal' unimpeded access and thinking twice about in-camera meetings". "Transparency and accountability are particularly crucial at this time when the church is faced with divisiveness over the issue of same-sex marriage. Canadian Anglicans are looking at their church for clarity, honesty and for courageous leadership on this and many other critical issues of the day".
Subjects
Anglican Church of Canada. Council of General Synod - Membership
Anglican Church of Canada. Council of General Synod - Rules and practice
In camera meetings
Less detail

Group Meeting Norms for 2019 to 2022 Triennium

http://archives.anglican.ca/en/permalink/official10738
Date
2019 November 7-10
Source
Council of General Synod. Minutes
Record Type
Resolution 017-11-19
Date
2019 November 7-10
Source
Council of General Synod. Minutes
Record Type
Resolution 017-11-19
Mover
The Rt. Rev. Lynne McNaughton
Seconder
The Rev. Canon Paulette Bugden
Text
Be it resolved: That the Council of General Synod adopt these standards as meeting norms during the present triennium. ADOPTED #CoGS 017-11-19
Subjects
Anglican Church of Canada. Council of General Synod - Rules and practice
Less detail

Handbook Concerns Committee Resolutions : Voting in the Council of General Synod

http://archives.anglican.ca/en/permalink/official9140
Date
2005 November 17-20
Source
Council of General Synod. Minutes
Record Type
Resolution 26-11-05
Date
2005 November 17-20
Source
Council of General Synod. Minutes
Record Type
Resolution 26-11-05
Mover
Chancellor Ronald Stevenson
Seconder
Archdeacon Susan DeGruchy
Text
That the Council of the General Synod recommend to the General Synod that section 35 of the Constitution of the General Synod be amended by re-lettering paragraph e) to be paragraph f) and adding the following new paragraph e):
e) All motions in the Council of the General Synod shall be decided by the votes of all of the members of the Council taken collectively. CARRIED #26-11-05
Subjects
Anglican Church of Canada. Council of General Synod
Anglican Church of Canada. Council of General Synod - Rules and practice
Anglican Church of Canada. General Synod. Constitution
Less detail

23 records – page 1 of 3.