Chancellor R.H. Soward presented the following letter from Mr. E.W. Netten of Price Waterhouse and Co.:
The position of General Secretary, as currently constituted, is very largely concerned with serving as Secretary to the General Synod, the National Executive Council and numerous committees and commissions; coordinating the work of the committees and commissions; representing the Anglican Church of Canada on a variety of inter-Church and ecumenical matters; arranging for the publication of official Church journals and proceedings; rendering assistance to the Primate; and involvement in Anglican-United Church union matters. The present General Secretary, Canon R.R. Latimer, takes up new duties on a full-time basis in June relative to the General Commission on Union with the United Church.
With removal of Anglican-United Church union affairs from the purview of the General Secretary, consideration is being given to restructuring the position, to replacing it with another senior position or to using a different title.
We offer below, as requested, our preliminary thoughts on the matter, recognizing that our contemplated, more detailed study of the position has not yet been made.
We believe that the importance and time requirements of the functions which logically should be assigned to the General Secretary justify retention of the position, and with that title. His key functions would include:
1. Secretary of General Synod, the NEC and, possibly, other Church committees;
2. serving as executive assistant to the Primate, with the qualifications and standing requisite to carrying out projects or undertaking other tasks at the Primate's request, or to representing the Primate at official gatherings;
3. serving as the Church's national ecumenical officer in relations with other Churches and with inter-Church organizations, particularly on ecclesiastical and coordinate matters.
The workload on United Church union affairs will diminish materially for the new incumbent of the position, and other time-consuming features of the position perhaps might be shorn away through simplifying the committee structure and by transferring much of the responsibility for producing meeting journals, circulars and minutes to someone else. Even with such changes, it appears to us that the three key functions delineated above would warrant continuance of the position. This would be especially so if, as well as may be the case, the requirement to provide executive assistance to the Primate should place heavier demands upon the position that it currently does. It can also be anticipated that activities in the fields of ecumenism and Church union (quite apart from the United Church) will become increasingly onerous.
We see no need, at the present time, to supersede the position with another. Nor do we feel that there are benefits to be derived from reorienting the position or from altering its title to emphasize certain functions by using a designation such as "Executive Assistant to the Primate" or "Ecumenical Officer." The title "General Secretary of General Synod" seems quite descriptive of the position as we visualize it, and correctly connotes to Church officials a close relationship with the Primate; we, therefore, see no compelling reason to change it.
These preliminary conclusions are based upon the background knowledge we acquired during our earlier survey, the discussions on May 2 and the perusal of pertinent memoranda. We appreciate that there are many facets of the position of General Secretary which we have not commented upon, including other less significant or time-consuming duties now attaching to the position, the relative emphases of its key functions and its relationships with the whole area of program. These subjects are best left to the more detailed contemplated study to follow.
We shall be happy to expand upon, or to discuss, our preliminary conclusions with you or other Church officers, if you wish.
That the report on the functions of the General Secretary be received. CARRIED
It was noted that after September 1, 1968, church union negotiations with all other denominations will be removed from the General Secretary's area of responsibility and will be dealt with by the Anglican Executive Commissioner on Church Union.
Chancellor R.H. Soward then presented the following additional letter from Mr. E.W. Netten of Price Waterhouse and Co.:
The National Executive Council, at its February meeting, authorized the retention of our Firm to study those areas not completed in the national reorganization which was undertaken last year. These areas encompass the functions of the General Secretary (or a superseding position) and of various standing and special committees and commissions of General Synod.
Following an exchange of correspondence between yourself and Mr. E.W. Netten of our Firm, a meeting was held at Church House on May 2, with the Primate, Executive Director, General Secretary, Chairman of the Administration and Finance Committee, yourself and Mr. Netten present. The progress made in selecting a person to become General Secretary after Canon R.R. Latimer takes up his new duties was discussed. Memoranda on the responsibilities of the General Secretary and on the restructuring of General Synod committees and commissions were reviewed. At the conclusion of the meeting, we were asked to record the scope and aims of the work contemplated and to provide an estimate of our fees for it. We were also requested to restate and expand upon the recommendation, made in our report of May 5, 1967, that there be an Executive Committee of the National Executive Council; this we have done in a letter to you dated May 13, 1968.
Immediately after the above-mentioned meeting, Mr. Netten met briefly with the Primate, Executive Director and General Secretary, individually. With the next session of the National Executive Council scheduled for May 16 and 17, it appeared impractical for a comprehensive review of the position of General Secretary - the most urgent matter - to be completed in time for review by the Council at its May session. Accordingly the Primate suggested, and Mr. Netten agreed, that we would provide our preliminary views on the position of General Secretary prior to the Council's meeting, with the study of the commissions and committees, and a more comprehensive analysis of the functions of the General Secretary to be undertaken later. Our preliminary comments on the position of General Secretary are set forth in a letter to you dated May 13, 1968.
Scope and Objectives
The engagement would embrace the following:
1. A study to determine and recommend the most appropriate functions, responsibilities, authority and relationships for the position of General Secretary of General Synod, or for any position which might be proposed to supersede it.
Suitable consideration would be given to the secretariat workload, the requirement for and extent of executive assistance to the Primate, inter-Church and ecumenical activities, the possibility of reassigning certain duties to other officers or staff, the need for coordination with interrelated functions in Church House, and the impact of restructuring the committees and commissions.
2. A study of the functions, responsibilities, mode of operation, composition, accomplishments and value of the various committees and commissions of General Synod (numbering altogether about twenty-five), leading to recommendations for improvements in organizational structure and effectiveness. The functions of the National Executive Council and its committees, which were dealt with in our earlier report, would be excluded.
An important part of this segment of the engagement would be an examination of the underlying working relationships, lines of communication and coordination involved, and in particular, the committee and commission relations with General Synod itself, the National Executive Council, Program Committee, Long Range Planning Committee, officers of the Church and the program and planning divisions of Church House. A flexible ongoing structure would be devised within which the functions of the present committees and commissions, as well as new functions which may evolve, could logically be fitted in a manner conducive to effective coordination and to integration with the other national activities of the Church.
The study would be undertaken by Mr. Netten. Apart from the submission of preliminary views on the position of General Secretary, the study would comprise:
- a series of interviews with Church officers and representatives, including the Primate, Prolocutor, General Secretary, Executive Director, Director of Administration and Finance, other Church House personnel, and the chairmen or members of selected committees;
- examination of relevant memoranda and of the minutes and reports of the committees and commissions under review;
- evaluation of counterpart structures and practices in certain other Churches in Canada and in other parts of the Anglican Communion.
The interviews would be carried out at a time suitable to Church officials within the next few months.
Our findings and recommendations would be presented in a written report, which would be reviewed with Church officers and committees to the extent desired.
Our fees are based upon the time required to carry out the engagement. Based upon the scope and approach described above, we estimate that the fee would be in the range from $2,250 to $3,250, exclusive of travel disbursements necessarily incurred.
We shall be pleased to provide any further information which you may require.
That the NEC reaffirm the engagement of the firm of Price Waterhouse and Co. to complete the work on the basis outlined in the letter of May 14, 1968, the details to be worked out by the Primate, the Prolocutor, Canon R.R. Latimer and Canon T.D. Somerville. CARRIED
The Minutes of the meeting of the House held in Montebello, P.Q. on August 28th to 30th 1959, as printed and circulated, were adopted.
(iii) Report on Deceased Members.
The Bishop of Nova Scotia reported, with deep regret, the passing on January 25th, 1960, of the Right Reverend William Charles White, retired Bishop of Honan, China, and the first Bishop of that Diocese. Consecrated in November 30th, 1909 in St. James' Cathedral, Toronto, Bishop White gave his life to the work of the Church overseas. Due to his zeal and perseverance, the way was opened for the consecration of a Chinese priest to succeed him and thereby an indigenous episcopate for the Chung Hwa Sheng Kung Hui was established.
The Bishop of Ontario presented the revision of "Guidelines" which had been presented to the House at Augusta, 1968, but which had not been dealt with at that time. This revision of the Guidelines was printed as Appendix D to the Minutes of the 1968 Augusta meeting.
The Archbishop of Algoma also presented a report on behalf of a Committee appointed by the Primate to bring Lambeth Resolutions 40 and 41 before the House. This report was brought in while the House considered "Guidelines on Bishops" because its content was pertinent.
The report was as follows:
In concurring with Resolution 40 (Lambeth Conference, 1968) the Committee appointed by the Primate, consisting of the Bishop of Moosonee, the Bishop of James' Bay and the Archbishop of Algoma, recommend that the Canadian House of Bishops adopt Resolution 40 (Lambeth Conference, 1968) and that the same be incorporated in the Minutes of this meeting.
For the implementation of this motion, the Committee would refer to Appendix D, Section VIII, Cl. (2) on page 31, 1968 Minutes -- (Guidelines for the use of Bishops) and further that Cl. (5) Section (e) be changed to make obligatory the appointment of an Assistant Bishop as ex officio member of the Executive.
Resolution 40: "The Conference affirms its opinion that all co-adjutor, suffragan, and full-time assistant bishops should exercise every kind of episcopal function and have their place as Bishops in the councils of the Church."
The Committee recommend to the House of Bishops, the adoption of Resolution 41.
Resolution 41: "The Conference recommends that the bishops as leaders and representatives of a servant Church, should radically examine the honours paid to them in the course of divine worship, in titles and customary address, and in style of living, while having the necessary facilities for the efficient carry on of their work."
In its implementation, the Committee would suggest the dropping of diocesan signatures and meaningless titles, such as "My Lord".
"That the Committee Report relative to Resolution 40 of Lambeth be adopted."