There was discussion concerning the tabled motion on an Archivist. University assistance has been considered but it was found that it would be more expensive than to carry on as in the past with the Archives being kept at Church House.
Moved by Shepherd, seconded by Davis,
That the tabled motion concerning a full-time Archivist be removed from the table. CARRIED
A suggestion was made that the Archives might be financed by endowments if such could be sought for this purpose.
Moved by Shepherd, seconded by Goodings,
That $11,500 be added to the 1975 Assessment Budget for the Archives. CARRIED
That the Executive Director of Program be authorized to appoint a full-time Archivist to General Synod to begin on July 1, 1975. CARRIED
Speakers included Dr. French and Dr. Millman. At the conclusion of the Report of the Archive Task Force, it was
That this General Synod gives approval in principle to Anglican participation in a "Centre of Studies" in Canadian Church History, subject to the approval of the National Archives Task Force, and subject to approval of the financial and legal arrangements by the National Executive Council. CARRIED IN BOTH HOUSES
[Recorded as No. 44 in Acts of Synod, p. 68. List of Acts includes actions which are NOT resolutions/acts.]
1. The Archives Division shall be administered by the Archivist of the General Synod under the direction of a committee which shall consist of:
a) three members, each of whom shall be elected by the National Executive Council for a three year term which may be renewed once;
b) two members, each of whom is a provincial synod or diocesan archivist, appointed by the Primate for a three year term which may be renewed once;
c) the General Secretary;
d) the Archivist, who shall serve as Secretary of the Committee.
2. It shall be the duty of the Committee and it is hereby authorized and empowered:
a) to elect its own Chairperson;
b) to develop and propose policy for the Division to the General Synod or the National Executive Council as appropriate;
c) to establish, maintain and develop relationships among the archival agencies of The Anglican Church of Canada;
d) to encourage, co-ordinate and assist archival programs in the dioceses, ecclesiastical provinces and other church agencies;
e) to report to each session of the General Synod and to the National Executive Council at the request of either the Committee or the Council.
3. The Archivist shall be appointed by the National Executive Council on the recommendation of the General Secretary, and be accountable to the General Secretary.
4. Subject to the authority of the General Synod or the National Executive Council, the Division shall:
a) collect, arrange, describe and preserve the records and related papers of the General Synod and its committees, councils, boards and commissions;
b) collect, arrange and preserve the official papers of the Primate, the General Secretary and all other officers and employees of the General Synod;
c) be the depository, additional to the Archives of the several ecclesiastical provinces, of the records of the election, consecration, translation and installation of bishops of The Anglican Church of Canada, and the records of the election and installation of metropolitans;
d) encourage, co-ordinate and assist, in co-operation with their respective archivists, archival programs in the dioceses, ecclesiastical provinces and related agencies, including religious orders, ecumenical coalitions and theological colleges;
e) collect, arrange, describe and preserve any other documents, manuscripts, photographs, films and tapes pertaining to the history and activities of The Anglican Church of Canada.
5. The Division shall be supported by the Assessment.
6. The National Executive Council may from time to time make, alter or replace Regulations for the Division. CARRIED IN ALL ORDERS by the required majority Act 28
That this General Synod desires to express to the Rev. Canon A.R. Kelley our very deep sense of indebtedness to him for his continuing services on the Archives Committee, and that this appreciation be conveyed to him. CARRIED in both Houses.
That this General Synod, having received the Resolution and request of the Archives Committee, approves the appointment of a full-time Archivist-Historian and authorizes the National Executive Council to make the appointment as soon as the necessary financial arrangements are made and a suitably qualified person is found for the position. CARRIED in both Houses.
Resolved, That, the Upper House concurring, in order to assist in preserving data relative to the past of our Church in Canada, the Primate and the Prolocutor are hereby requested to appoint a Committee of five to co-operate with the Registrar in locating, listing and collecting such material as is of historical value; the Committee to be known as the Archives Committee of the Church of England in Canada.
That this National Executive Council, recognizing the importance of historical material in the life of the Anglican community including museum pieces, artifacts and fine arts requests the Archives Committee to appoint a task force on "museums policy" to report before the next General Synod. CARRIED #53-05-87
(1) To amend clause (k) of Section 32 (Committees), pp.42-44, to read as follows:
"(k) Archives of which the Registrar and the General Secretary of the Synod shall be members."
(2) To enact a new Section to be numbered 32A immediately following Section 32 and reading as follows:
32A. It shall be the duty of the Archives Committee:
(a) To co-operate with the Registrar in his duties.
(b) To preserve safely, arrange and index all journals, files, papers, reports, minutes, legal documents, contracts, publications, enactments, canons and other records relating to the Synod and its departments and to regulate the access to the use of such records.
(c) To nominate to the Synod or the Executive Council suitable persons for appointment as Archivist, Librarian and other Assistants and to define their duties.
(d) To organize a Reference Library relating to the history, activities and affairs of the Church in Canada, and the Anglican Communion.
(e) To co-operate with the Canadian Church Historical Society in promoting interest in the history of the Anglican Church of Canada.
(f) To report to the General Synod and the Executive Council from time to time concerning the progress and needs of the Archives, library, and the general work of the Archives Committee." CARRIED Message L-26.